Oregon's Workers' Benefit Fund (WBF) Setup Instructions

Oregon's Workers' Benefit Fund (WBF) Setup Instructions

This assessment is a payroll assessment calculated on hours worked in the quarter they are paid by employers. The WBF assessment requires employers to report and pay the Workers’ Benefit Fund (WBF) assessment for all paid employees subject to Oregon’s workers’ compensation law or non-subject employees the employer chooses to cover with workers’ compensation insurance.
Employee contributions will be withheld from the employees' paychecks.

Employers also contribute to the fund. Employers are required to report employees’ wages and hours and pay premiums every quarter unless the employer had no payroll expenses during that quarter. 

Each non-exempted employee will need to be set up individually.  The following are the steps to create the tax and applying it to the employee's payroll record:

1. Set up the Payroll Item for the Employee contribution first.
      (Version 7.9900.391.0 or later) Click on the Gear Icon in the upper right corner.


2. Click on Company Payroll (Item F under Accounting)


2a. (versions older than 7.9900.391.0) Click on Setups, then on Accounting and Payroll, then on Company Payroll

 
3. Click on Add Payroll Item


4. Again, click on Add Payroll Item


5. Choose User Defined Tax and click Next


6.  Choose Paid by the employee and click Next


7. Choose a name you want to identify the tax item. Key in the Code and Description you have chosen.  Click Next



8. You can choose an existing GL account to use, or you can create a new account.  We'll create a new one.  Click Select.


9. Click on the Add G/L Acct.


10. Enter the GL account number you want to use.  We chose 23480.  Enter a Description and click on the down arrow in the Type box.  Choose Current Liability.  Click Save


11.  If you're satisfied with the new account you've created, or decide to use an existing account, highlight the account number and click Select. Then click Next.


12. The amount withheld from the employee does not have to appear on their W2.


13. The tax is based on the number of hours worked by the employee. Chage the radio butto to Hours, and check Regular Time, Overtime and Double Time to include all hours worked.  Click Next.



14. Leave the setting on Percentage and enter 1.1000% as the Rate. (The total tax is to be $0.022 per hour worked, with half paid by the Employee and the other half paid by the Employer.)  There is no maximum amount to be collected, so leave the next two boxes blank.  Click Finish

.

15. Next we'll set up the Employer contribution portion. Again, click on Add Payroll Item


16. Choose User Defined Tax and click Next

17. Change who pays the tax to Paid by the company.


18. Choose a name you want to identify the tax item. Key in the Code and Description you have chosen.  Click Next


19. Because this portion is a company contribution and therefore and expense, on this page we will enter both the liability that will be owed to the state and the expense to the company. You can either use the same liability account you created for the Employee contribution or, you or your accountant prefer, you can create a 2nd GL liability account to track the Employer contribution.  We chose to use the existing account. 


20.  For the Employer contribution expense, you'll probably want to create a new GL account to track that.  We'll follow the same steps as before.


21. Select the Expense GL account you chose and click Next. Again, change what the item is based on to Hours, and check the Regular, Over and Double Time boxes.


22. Leave the setting as Percentage and enter 1.1000% as the Rate.  There is no maximum amount to be contributed, so leave the next two boxes blank.  Click Finish


23. Exit the Setup pages, and from the main page click on Payroll then on Employee List, and open the record for the first employee to be set up. Click on Payroll Items. 



24.  Click on Add Payroll Item.


25. Highlight the WBF payroll item you created and click on Select.      


26. Click on Save to attach the tax to this employee.



27. Repeat steps 23 through 26 for each non-exempt employee.

28. To verify you've succeeded in the proper setups, start to run a payroll. Your new tax will show under Other Deductions. 


29. Click the Edit button to verify it's the tax you created. Do not Click Enter or you will post this payroll.  Exit without saving, once you've verified the accuracy of the tax withholding. Your pay screen should look something like this, depending on the number of hours. The Employee deductions will be under Other Deductions.


30. The Employer contribution will be shown when you click on the Employer Amounts button.



31. You have concluded the setup of the new tax.  Please call Support (800-996-9777) if you have questions or need help.



    • Related Articles

    • Washington State's New Washington Long-Term Services and Supports Trust (WA Cares Fund) Setup

      As of January 1, 2022, there will be a new tax started in the State of Washington. (https://paidleave.wa.gov/reporting/) Washington’s Long-Term Services and Supports Trust Program (WA Cares Fund) provides long-term care insurance benefit for all ...

    • Oregon Statewide Transit Tax

      Revenue from the statewide transit tax will go to expanding public transportation throughout Oregon. For more information on how the tax revenues will be used, check out “HB 2017 Funding Package” un der “Projects & News” on the Oregon Department of ...

    • NAPA ProLink Vendor Setup Instructions

      There are a few steps required to get this done successfully. Please review the following points below and complete the ones that apply to you. First and foremost, you need to have a Napa TAMS account set up with your local Napa store. The ...

    • PartsTech Setup and Use Instructions To Source Parts and/or Tires (v9 New)

      PartsTech Setup and Use Instructions (v9 New) The PartsTech integration provides the ability to search for parts through multiple vendors at virtually the same time. The selected parts can be brought into MaxxTraxx and then ordered directly from the ...

    • Washington Paid Family and Medical Leave (PFML) Setup Instructions

      2024 - Rates changed. Wages X 7.4% X 71.43% = 5.286 Effective January 1, 2023, the premium rate for Washington Paid Family and Medical Leave (PFML) will increase to 0.8% (from 0.6% in 2022) of each employee’s gross wages up to the 2023 Social ...