How to Set Up Supply Charges on Repair Orders

You can configure automatic supply charges for repair orders and part invoices in MaxxTraxx by following these steps:

1. Click Setups
2. Select Repair Orders and Part Invoices
3. Click Misc. Charges on the left-hand menu

Configure Miscellaneous Charges

Miscellaneous Charge Description

Enter Supply Charges as the description, or customize the wording to display however you want it to appear on the repair order.

Parts Charge Percentage / Labor Charge Percentage

Enter the percentage you want to charge for:

• Parts
• Labor

You can use either field or both, depending on how you want the charge calculated.

Maximum Miscellaneous Charge

If you want to limit the total amount charged, enter the maximum amount here.

Important:
If this field is left at $0.00, no supply charge will be applied—regardless of any percentages entered above.

Minimum Miscellaneous Charge

If you want every invoice to have a minimum supply charge amount, enter that value here.

Misc. Charge Product Code

Select the product code that determines which General Ledger account these charges post to.

• The default product code is Misc Supply
• This posts supply charges as income in MaxxTraxx

Tax Miscellaneous Supply Charges

Check this box if your state requires sales tax to be collected on supply charges.

Adjusting Charges on Individual Repair Orders

These charges can also be adjusted at the individual Repair Order level.

While inside a repair order:

1. Click the Miscellaneous tab on the left side
2. You can:
   • Set the charge to $0
   • Increase or decrease the amount
   • Enter a one-time manual charge for a specific customer

This allows flexibility when handling exceptions or customer-specific situations.