Entering Company Payroll Totals

Entering Company Payroll Totals

Overview

Link to training video Company Payroll
This process allows you to record total payroll amounts from your payroll provider into your system, ensuring expenses, deductions, and bank balances are accurate.

 Step 1: Access Payroll Entry

  1. Go to Payroll
  2. Select Enter Payroll Totals
  3. Choose the appropriate Bank Account
  4. Enter the Payroll Pay Date
    • This should match the date on the payroll check or withdrawal

 









Step 2: Enter Payroll Totals

Once selected, the Consolidated Payroll screen will appear:

  • Left side: Payroll Expense Categories
  • Right side: Employee Deductions


What to do:

  • Enter totals for each payroll expense category
  • Enter all employee deductions

Additional Deductions:

  • If needed, click Edit (bottom right)
  • This expands the list to include additional deduction categories

 

Step 3: Enter Employer Amounts


  1. Click the Employer Amounts button at the bottom
  2. This expands additional fields



What you’ll see:

  • Tax categories
    at the top
  • Any user-defined employer taxes/deductions set up in Payroll settings


Warning
Important Note on Payroll Taxes


Before entering employer payroll taxes:

  • ✅
    Enter here if taxes are included in the payroll withdrawal
  • ❌
    Do NOT enter here if taxes are withdrawn separately


If taxes are paid separately:

  • Record them using Write Check instead

Final Check

  • Ensure the Total Check Balance matches:
    • The exact amount withdrawn from your bank account by the payroll company

Best Practices


  • Always verify totals against your payroll provider report
  • Double-check deduction categories for accuracy
  • Confirm how payroll taxes are handled before entry
  • Keep entries consistent with each payroll cycle

 



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